Please click here for a flowchart showing the thesis examination procedure. Besides the text-embedded PDF file, students may embed multi-media files in their theses. Postgraduate scholarship PGS will not be paid to students during non-study leave. Credit s arising from the taking of non-study leave will be carried forward to offset composition fee in the ensuing instalment. Please click here for the documents that you have to submit in support of your application for paternity leave. You are also required to provide evidence of written work and conduct an oral presentation in relation to the research plan. I am going to be a father.

For the format of electronic theses, please refer to the HKU Libraries website at http: Permission for absence of up to one month may be granted by the DRPC on the recommendation of the candidate’s supervisor s. However, University fees shall be paid in advance. Postgraduate Scholarships PGS will be paid during maternity leave. What should I do if I cannot complete the required proportion of coursework by the end of the probationary period?

The examination process normally takes around months from thesis submission to oral examination. Can I submit my thesis before the expiry of candidature?

thesis submission form hku

Nonetheless, if the student needs a longer period to finish her thesis at the end of her study period, she can apply for an extension of candidature. For transfer of curriculum, the candidate’s new period of study for the degree shall be counted from the initial date of registration. For the format of electronic theses, please refer to the HKU Libraries website at http: PGS will be paid during paternity leave, and the student is required to pay the normal fees.

Postgraduate Scholarship PGS will not be awarded and no leave of absence will be granted during the extended period. If students would like to take more than 14 days of vacation leave in one year, they may be allowed to advance the following year’s vacation leave, subject to approval from the supervisor and the Departmental Research Postgraduate Committee DRPC.


Please print out the form for submission to the Faculty Office for processing.

There is no regulation on the length of the thesis. If the application is approved, the candidate’s new remaining period of study shall be calculated by applying the ratio of 2: Can I apply for paternity leave?

First, if you wish to apply for a transfer of candidature, you should have confirmed your candidature and completed all coursework requirements satisfactorily.

Paternity leave can be taken any time during the period from 4 weeks before the hkuu date of delivery of the child to 10 weeks beginning on the actual date of delivery of the child. A medical certificate signed by a registered medical practitioner certifying the pregnancy and specifying the expected date of confinement has to be submitted together with the maternity leave application.

When will the thesis torm process be completed?

You have to complete the required proportion of coursework by the end of the probationary period of the MPhil candidature and complete all formal coursework requirements before thesis submission. I am on study leave.

Leave of Absence – Current Students – HKU Graduate School

If an applicant intends to write the thesis in Chinese, the research proposal summary should still be written in English but the detailed research proposal for PhD applicants may be written in Chinese. Students enrolled in joint programmes are expected to spend half of their study period at the partner institution, and are allowed to take study leave of up to half of their period of study. Please note that approval for application for extension of candidature is exceptional and will be subject to strong justifications.


For applicants whose research topic is in Chinese Language Education, approval may be granted by the Faculty for their thesis to be written in Chinese. There is no university-wide standardized format for the detailed scheme of research.

The student may also take non-study leave instead of maternity leave.

Current Students – HKU Graduate School

A successful PhD thesis should represent the result of the candidate’s research which should be an original contribution to knowledge and worthy of publication. For sick leave of 3 days or above, the student shall submit an application for sick leave with a certificate signed by a registered medical practitioner as far as possible.

Maternity leave is introduced w. Calendar days are counted, including any intervening Sundays and public holidays. The postgraduate scholarship PGS will still be awarded to existing holders until the end of the minimum or normative study period of the khu curriculum.

Guidelines on Thesis Submission

What should I do? It should start on or before the actual date of birth of the child.

thesis submission form hku

When can I know about the course results? Any transfer shall take effect only on the first day of any calendar month. Faculties may have more specific requirements for transfer of candidature.

Yes, you are required to submit your progress monitoring report during your study leave as you tnesis still working on your research.